Welcome to the Deacons' Headquarters

Your Guide to Building Stronger Connections Within Encounter Atlanta 

Checklist for First Contact with New Member

Additional Reminders 

If you encounter any difficulties reaching your new member, please inform your designated Elder as soon as possible.

Acknowledge this email’s receipt, and expect a follow-up text message shortly.

Thank you for your dedication to nurturing our community.

Information on Ways to Connect

After your initial contact with your new member, keep consistent communication. Below is how each Encounter Deacon should create connections with their members. How Often Should Deacons Check In?

For members who are facing ongoing struggles (health issues, grief, etc.), daily check-ins or every other day can provide needed support.

For most other members, once a week or bi-weekly check-ins can be sufficient to maintain connections, offer prayer, and offer any help that’s needed.

For members who are more self-sufficient or are not actively facing challenges, once-a-month check-ins can still maintain the relationship and keep them engaged in the community.

Communication Schedule

Purpose
Establish a strong foundation and build a personal relationship with new members. 

Actions
  • Encourage Attendance: Remind them of upcoming services, events, or small group opportunities.
  • Use Sunday service as an opportunity to meet them in person. 
  • Ensure they feel welcomed and comfortable. 
    • Introduce them to other leaders and members to strengthen their connections.

    Follow Up
    Address any questions they may have and provide guidance on next steps, such as joining the iJoined class or small groups.

    Purpose
    Build consistency and maintain an open line of communication.

    Actions
    • Send a quick message or make a brief phone call to check in on spiritual and personal well-being.
    • Share updates on upcoming events, services, or Encounter Atlanta initiatives.
    • Ask if they need prayer or have any questions about their faith journey or church involvement.
    • Avoid only contacting members when events are upcoming. Make an intentional effort to connect with members aside from formal events or activities.

    Purpose
    Reinforce connection and encourage participation in church life.

    Actions
    • Check in on their progress with church activities, small groups, or iJoin commitments.
    • Share any new updates, including seasonal initiatives or special church events.
    • Encourage deeper involvement in specific ministries or groups aligned with their interests.

    Purpose
    Foster fellowship and strengthen community bonds.

    Actions
    Quarterly Check-In: Reflect on their spiritual growth and life updates. Offer prayer and additional support as needed.
    Quarterly Outing: Plan a fun, engaging activity with all members you oversee.

    Outing Ideas:
    • Local events
    • Fellowship meals (e.g., restaurants).
    • Family-friendly events (e.g., bowling, movie nights, or group hikes).

    Engagement Ideas 

    The key is to ensure that these check-ins are genuine and come from a place of care, rather than routine. The frequency can be adjusted based on the needs of each individual member, and the level of engagement from the congregation. 

    Deacon's Resources

    Deacon's Handbook

    Access the essential guide for deacons with key information and best practices.

    View Here

    Baptism

    Visit the dedicated page to learn about and schedule baptism services.

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    Membership Data

    Share this link for members to update their contact and personal information.

    Access Here

    Encounter Need-To-Know Information

    Our Vision

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    Join a Team

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    Deacon's Profiles

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    Are your members connected to their community groups?

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    Email

    operations@ecollective.church

    Call Us

    470-395-2104

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